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Classes—p 5 Change the order of classes as listed Grading Setup—p 1 Change number of decimal points displayed Notes—p 6-7 Printing
Reports—p 4, 6 Print grades without student names Scores—p 2-4 Add a bonus point task to the spreadsheet Add bonus points to overall spreadsheet Add extra credit points to an existing task Add points to all students’ scores for a task Record the same grade for all students Spreadsheets—p 5 Change the order of spreadsheets Change calculation: Weighted/Total Points Students—p 5-6 Display inactive students and their grades Tasks—p 1-2 Copy tasks from
one spreadsheet to another Rearrange the order of the tasks
SET UP GRADING RULES: (Change or add categories and weights) 1. Select
the Setup menu. 2. Select
Grading Rules 3. Select
Type Sets. 4. To add
a category, select New Type, type in the name, and type in the weight. 5. To change
categories, highlight a cell in the row to be changed and click Rename
Type. 6. To change
weights, highlight the cell to change and type the new weight. 7. Do not
change weights for semester or term. 8. Click
on Close.
CHANGE THE NUMBER OF DECIMAL PLACES DISPLAYED: (The grade
will be rounded, but the calculations
will use more decimal places than can be displayed.) 1. Select
Setup. 2. Select
Grading Rules. 3. Click
on the tab that says Grade Tables. 4. Change
the number of decimal places. 5. Click
Close. Note: Do
not change anything else in this window.
1. Select
Tasks. 2. Select
New Task. 3. Click
Next. 4. Type in
the assignment name. 5. Set the
assigned and due dates. (This is optional) 6. Select
Type (category). 7. Enter
raw score. (This is usually 100) 8. Click
Create. 9. Repeat
for each assignment.
(Change the name, change the category, delete the task, rearrange the order) Change the
task name: 1. Select
Task. 2. Select
Edit Task. 3. Click
on the task you want to rename. 4. Type in
the new name. 5. Click
Close.
1. Select
Task. 2. Select
Edit Task. 3. Click
on the task that needs the category changed. 4. Click
on the tab that says Points. 5. Click
on the little triangle to the right of the Type box. 6. Select
the correct category. 7. Click
Close.
1. Select
Task. 2. Select
Edit Task. 3. Click
on the task to delete. 4. Click
the Delete box under the Task window. 5. Click
Yes, you want to delete the task. You will be reminded that all scores
for that task will be deleted also. 6. Click
Close.
REARRANGE THE ORDER OF THE TASKS: 1. Select
Task. 2. Select
Edit Task. 3. Click
on the task to move. 4. Hold down
Ctrl and drag the task to where you want it. 5. Click
Close.
COPY TASKS FROM ONE SPREADSHEET TO ANOTHER: 1. Open the
worksheet where you want the task to be copied. (Very important!!) 2. Select
Tasks. 3. Select
Copy Tasks. 4. Select
the class that contains the tasks to be copied. 5. Click
Next. 6. Click
in the box in front of the task(s) to be copied. 7. Click
Next. 8. Select
Raw Score. 9. Click
Next. 10. You will
get a window saying that IGPro has all the information it needs to copy
the tasks. 11. Click
OK. The tasks will be copied into the open spreadsheet.
RECORD THE
SAME GRADE FOR ALL STUDENTS FOR A TASK: (Bulk fill
or fill column) 1. Click
in the gray box at the top of the spreadsheet that contains the name
of the task. You will see a drop down menu. 2. Select
Fill Column. 3. Type in
the score (or leave blank to remove all scores) 4. Select
Fill.
There are
three ways to curve scores: setting the highest and lowest scores, the
mean (add or subtract points from the average of a task), and standard
deviation (expand or compresses the range of scores for a task). These
instructions assume that if you are using the standard deviation to
modify the range of scores, you know what you are doing. If not, don’t
use standard deviation. Changing
the mean will add (or subtract) the same number of points to every score
in that task. For example, if the class average on an assignment is
71%, and you would like to add 5 points to every student’s grade, you
would change the mean to 76%.
ADD POINTS TO ALL STUDENTS’ SCORES FOR A TASK: 1. Select
Tasks, Curve Scores. 2. Select
Mean/Standard Deviation and click Next. 3. Select
the task to curve. Click Next. 4. Type in
the new mean. The number of points added to the mean will be the number
of points added to EACH STUDENT’S score. Click
Next. 5. You will
be asked if you want to replace the old scores or add a new task with
the changed scores. If you choose to add a new task,
it will be named using Curved and the original task name. Click Next. 6. You will
see a window reviewing what you asked to be done. Click Curve, or go
Back and change what needs to be changed.
TO CHANGE THE STANDARD DEVIATION, follow the above instructions, except you type in a new standard deviation
instead of a new mean. Use High/Low
to curve scores: 1. Select
Tasks, Curve Scores. 2. Select
High/Low and click Next. 3. Select
the task and click Next. 4. Type in
the new high and/or low scores. All other scores will be changed proportionally. Click Next. 5. You will
be asked if you want to replace the old scores or add a new task with
the changed scores. If you choose to add a new task,
it will be named using Curved and the original task name. Click Next. 6. You will see a window reviewing what you asked to be done.
Click Curve, or go Back and change what needs to be changed.
DROP ONE OR MORE SCORES: (Drop scores will excuse students from the task(s) that most damage their
spreadsheet grade.) 1. Select
Tasks. 2. Select
Drop/Restore Scores. 3. Select
Drop Scores. 4. Click
Next. 5. To select
the type of task to drop: a. Under the task column, click Filter. b. Select the criteria for the task
to drop. (Probably Select Task Where task type is:
Daily (or whatever the task type) 6. Click
OK. 7. Choose
the number of grades you want to drop. 8. Click
Next and then Drop. 9. Drop will
appear where the grades have been dropped.
1. Select
Tasks. 2. Select
Drop/Restore Scores. 3. Select
Restore. 4. Click
Next twice.
Adding Extra
Credit Points to an Individual Grade If you have
extra credit points on a test or assignment, where the grade can be
more than 100 points, set the maximum score to the total possible points
and input the grade. Add extra
credit points for a new task: 1. Select
Tasks. 2. Select
New Task. 3. Click
Next. Type in the name, select the type, and type 100 in the ‘Out of’box. 4. Type in
the maximum possible number of points in the ‘Maximum Allowed Score’
box. 5. Enter
the grade on the spreadsheet.
ADD EXTRA CREDIT POINTS TO AN EXISTING TASK: 1. Select
Tasks. 2. Select
Edit Tasks. 3. Select
the task to have points added. 4. Click
on the Points tab. 5. In the
‘Maximum Allowed Score’ box, type in the value for a grade of 100 plus
the maximum number of extra credit points (ex:
115). 6. Enter
the new grade on the spreadsheet to reflect the extra credit points.
1. Select
Tasks. 2. Select
New Task. 3. Type in
the name you want to use for your extra credit points (ex: Daily Extra
Credit). 4. Select
the task type (daily work, test, etc.). 5. Enter
the grade on the spreadsheet.
The average
can be increased by any number of points by adding a new type in the
grade set called *bonus*. Entering values of this type will increase
the overall average. If nothing is entered for a student, there will
be no affect on the grade. Any class that includes *bonus*in the task
type set that has a task of the type *bonus* will allow bonus points.
ADD BONUS POINTS TO THE OVERALL SPREADSHEET AVERAGE: This will
only need to be done once: 1. Select
Setup. 2. Select
Grading Rules. 3. Click
on the Task Sets tab. 4. Click
New Type. For the name, type in *bonus*, including both asterisks, and
click Create. Without the asterisks, this won’t work.
Enter ‘0’ for the weight. 5. Click
Close.
ADD A BONUS POINT TASK TO THE SPREADSHEET: 1. Select
Task. 2. Select
New Task. 3. Type in
the name you want to use for the bonus points. 4. Select
the task type *bonus*. Leave the ‘Out of’ box as 0. 5. Enter
the number of bonus points to add to the average on the spreadsheet.
You will see the changed average immediately.
1. Select
Reports. 2. Select
Class Roster. 3. Select
Setup to enter a title, change font, etc. 4. Click
Next. 5. Click
Print.
ALPHABETIZE STUDENTS: (Assuming
you want students in ascending order) 1. Select
View. 2. Select
Sort Students. 3. Click
Sort. 4. Click
Close.
CHANGE THE ORDER OF CLASSES AS LISTED: 1. Select
Setup. 2. Select
Classes. 3. Click
on a class you want to move to the bottom of the list. 4. Hold down
Ctrl while you drag the class to the bottom. 5. Do this
for every class you want to move. 6. Click
Close.
CHANGE THE ORDER OF SPREADSHEETS AS LISTED: 1. Select
Setup. 2. Select
Spreadsheets. 3. Click
on the spreadsheet you want to move. 4. Hold down
Ctrl while you drag the spreadsheet to wherever you want it. 5. Do this
for each spreadsheet you want to move. 6. Click
Close.
1. Select
Setup. 2. Select
Spreadsheets. 3. Select
the Class from the drop-down 4. Select
the appropriate spreadsheet. 5. Select
appropriate from Calculation Method drop down (on the right) 6. Click
close
CHANGE CALCULATION METHOD: WEIGHTED/TOTAL POINTS 1. Select Setup. 2. Select Spreadsheets. 3. Select the Class from the drop-down 4. Select the appropriate spreadsheet. 5. Enter the Name (on the right)
DO NOT! As a general
rule, you should never add or delete students in IGPro. Since your grade
book was created automatically from class roster files, it is updated
by them automatically as well.
Option 1: To sort
inactive students to the bottom of the list of students: 1. Right click on the gray title bar of the Student Name column 2. Click
on Sort Students by Column To hide inactive students: Option 2: To hide
inactive students 1. Uncheck the Show Inactive Students at the lower left of
the grade book spreadsheet.
Making a
student inactive does not delete their scores; grades are not calculated
for inactive students. 1. Select
Setup 2. Select
Classes 3. Select
the appropriate class (from the left) 4. Click
Student Status (from the lower right) 5. Click
to uncheck the student(s) in question 6. Click
OK
DISPLAY INACTIVE STUDENTS AND THEIR GRADES 1. Select
Setup 2. Select
Display 3. Click
the Spreadsheet tab 4. Check
the box that says Display Inactive Students (from the mid-left side) 5. Click
Close. 6. Scroll
to the bottom of a class and you’ll see students no longer enrolled
with a tilde (~) in front of their name, and you can also see any grades
that were given to them during the time they were in your class.
USING NOTES: Notes
are a great way to communicate any kind of information to parents through
IGP progress reports. Send out Class Announcements, add a note about
a certain task such as a test, or give specific individual notes on
a student. These notes are included in your email progress report or
printed on the paper progress report. Any comment must be of a professional
nature and made in a professional tone.
1. Select
Setup. 2. Select
Classes. 3. Select
the class you wish to add the note. 4. Click
the Notes tab. 5. Enter
your class note. 6. May copy
& paste the note to another class 7. Click
close
1. Select
Tasks. 2. Select
Edit Tasks. 3. Click
the appropriate Task. 5. Click
the Notes tab 6. Enter
the desired note for the Task. 7. May copy
& paste the note to another Task 8. Click
close
Note: Any Student Note will stay, permanently, associated
with that student until you delete it. Any and all notes you add into your gradebook will go out each and
every time you email and/or progress reports unless YOU delete them.
Don’t forget to delete notes after they are no longer appropriate. Option 1 1. Click on the Show drop-down box (upper right on your spreadsheet) 2. Choose Tasks/Students/Notes. 3. Click on the student’s name and enter the comment in the Notes Box at
the bottom of the IGPro window. Option 2 1. Select
Setup. 2. Select
Students. 3. Select
the class in which the student is enrolled from the dropdown list. 4. Click
the appropriate student. 5. Click
the Notes tab 6. Enter
your student note. 7. May copy
& paste the note to another student 8. Click
close
PRINT GRADES WITHOUT STUDENT NAMES Note: You may want to Scramble Sort your students first 1. Select
Reports. 2. Select
Spreadsheet. 3. Click
Setup 4. You may
title the report, change font, margins, etc. 5. Deselect
the Name option 6. Select
Demographic, Other, and Student #
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